Registered in the State of New York, USA: 46-2664685; Tax Exempt 501 (C) (3) Organization-March 4 2013.
The name of the organization shall be CUET ALUMNI ASSOCIATION OF USA, Inc. The principle place of business and administrative office shall be located at 166-05 Highland Avenue, Apt 8G, Jamaica, and NY 11432.
The organization shall be a civic, educational, charitable and non?profit.
1. The Corporation is organized exclusively for non-profit, non-political, charitable, civic, and educational purposes within the meaning of Section 501(c) (3) of the Internal Revenue Code, 1986, or the corresponding provision of any future federal law. Such purposes include but are not limited to:
(a) To be an association of former students of Chittagong University of Engineering and Technology (CUET), Bangladesh living in the USA.
(b) The association will host events with alumni members, communicate with members on regular basis and take steps to promote philanthropic causes that will benefit alumni members.
Former students of Chittagong University of Engineering and Technology (CUET), Bangladesh living in the USA will be eligible to participate in the organization activities without being members.
Former students of Chittagong University of Engineering and Technology (CUET), Bangladesh living in the USA shall be eligible to become members provided they file an application for membership with $30 fees and agreed to pay an annual minimum donation of $100.00 to the Organization.
1. A completely filled application for Membership, approved by the Board of Trustees.
2. A member must keep the Organization informed of his/her correct address and telephone number.
3. Make voluntary contributions toward the operation/maintenance or capital expansion of the Organization according to his/her capacity.
4. Participate and encourage others to participate in any or all activities of the Organization.
The Board of Trustees, by a minimum of two?third (2/3) majority, may suspend or terminate membership of any member, if it finds that continuation of membership for such a member is against the interest of the Organization.
The Organization shall be organized and shall operate through the following:
A. Board of Trustees (BOT) (Refer to Article VI)
B. Board of Directors (BOD) (Refer to Article VI)
C. Executive Committee (Refer to Article VII)
The Board of Trustees (BOT) shall be the main policy making body of the Organization and shall govern by the rules and regulations provided in this By-laws.
The BOT shall possess voting rights for all issues pertaining to amendments to the By-laws, dissolution of the Organization, or other issues that?are properly brought up for a vote at a properly called BOT meeting.
The functions of the Board of Trustees (BOT) and the Board of Directors (BOD) shall be:
1. To serve as custodian of all assets of the Organization (Note: The BOT and the BOD shall have no power to assume liabilities on behalf of the organization for an amount in excess of the assets of the Organization).
2. To direct the policies and procedures of the Organization.
3. To approve and deny the Application for Membership.
The following individual consists the member of the Board of Trustees and the Board of Directors. The BOT and the BOD by a two-third (2/3) majority may approve motions to incorporate new members into the BOT.
Trustee: Golam R. Sobhan, 166-05 Highland Avenue, Apt # 8G, Jamaica, NY 11432 Board of Directors (BOD): Mahbub Ahmed, 166-05 Highland Avenue, Apt # 6C, Jamaica, NY 11432
Jamshed Ali khan, 4 mercury place, Hicksville, New York 11801
166-05 Highland Avenue, Apt # 8G, Jamaica, NY 11432
Golam Reasat Sobhan, 166-05 Highland Avenue, Apt # 8G, Jamaica, NY 11432
The Board of Trustee and the Board of Directors (BOD) has the power to remove any or all elected members of the Executive Committee. Before the BOT or BOD can consider such petition for removal, a written petition for removal must be submitted to Board of Trustees or the Board of Directors (BOD) for consideration. The petition must be approved by a two-third (2/3) majority of the Board of Trustees.
The Board of Trustees and the Board of Directors (BOD) meetings will be as follows:
A. Annual Meeting: An annual meeting shall be held in the month of June. In this meeting, President must present the Annual Report and the Financial Report of the Organization and any other matter that may require the Board of Trustees’ and the Board of Directors participation.
B. Special Meetings: the President of the Board of Trustees may call Special meetings under emergency or extraordinary conditions or requested by at least 25% of the members.
C. Notice of Meetings: A reasonable advance written notice must be mailed to all members on record, or posted in the Organization, for annual and special meetings.
The Quorum required for Board of Trustees and the Board of Directors meetings shall be as follows:
A. Annual Meeting: 50% of the membership of the BOT.
If a meeting has to be postponed for lack of quorum, then there shall be no quorum requirement for the following meeting to discuss the same agenda within reasonable time. However, the following meeting can’t be within 24 hours.
The Executive Committee (EC) is responsible for implementing the decisions of the Organization and shall govern by the rules and regulations provided in this By-laws.
The outgoing EC will decided the number of elected members of the Executive Committee for the next election to be elected by General Assembly.
The member of Executive Committee must fulfill the following duties:
1. Shall understand the necessities and will work for its accomplishment.
2. Shall participate regularly in all meetings and in all community programs of the Organization unless a valid reason of absence as acceptable to Executive Committee has been submitted.
3. Shall be willing and able to perform and fulfill the duties, functions, and responsibilities of the member of Executive Committee.
4. Shall accept the By-laws of the Organization and agree to work within its framework.
5. Shall not use the Organization to carry out activities of other organizations except with the permission of the President of the Executive Committee.
The members of Executive Committee shall be elected for a two (2) years term. All members of Executive Committee shall be eligible for re?election without any term limitation except for the President and the General Secretary. President and General Secretary can’t hold respective offices for more than two (2) terms.
The General members of the organization will elect all members of the Executive Committee. The Board of Trustees will decide the number of members in the in-coming executive committee and the positions.
The Executive Committee shall consist of the officers as stated in Section 5.
The President shall be responsible for the following:
a. The general management of all the activities of the Organization.
b. Directing and coordinating all the activities so as to achieve the purposes of the Organization.
c. Calling and presiding over meetings of the Executive Committee, and the General Assembly.
d. Forming various Ad Hoc Committees with the approval of the Executive Committee.
e. Controlling funds and expenses of the Organization.
f. Presenting reports on the state of the Organization at the annual meeting.
g. Being the spokesman, representative, and correspondent for the Organization in external activities.
The Vice-President shall be responsible for the following:
a. Carrying out the management of the activities in the absence of the President.
b. Assisting the President in accomplishing the purposes of the Organization.
c. Temporarily assuming the functions of the President when requested to do so by him.
d. If the President is incapacitated:
The Vice-President shall assume the office of Presidency. If the president is incapacitated permanently, the Executive Committee will elect a new president among themselves for the duration of the term of the Executive Committee.
The General Secretary shall be responsible for the following:
a. Preparing and circulating the agenda before every meeting;
b. Preparing the agenda for the Executive Committee and General Assembly meetings and notifying the members of the Executive Committee and the General Assembly of it;
c. Maintaining the list of members and the volunteers for various functions of the Organization,
d. Directing and supervising the activities of the Organizations;
e. keeping the Organization registered in the State of New York,
g. Presenting at the beginning of every Executive Committee and General Assembly meeting the minutes of the previous meeting for approval by the Executive Committee/General Assembly.
The Treasurer shall be responsible for the following:
a. Maintaining the records of all the financial transactions of the Organization; He shall be responsible for the systematic up-keep of books and writing disbursements, receipts, banking reconciliation, and records of increase or decrease of funds in statements to be made public.
b. Collecting and depositing all the funds received on behalf of the organization,
c. Countersigning all withdrawal checks on behalf of the Organization.
d. preparing, on being selected, the annual budget of the Organization for the next fiscal year in consultation with the newly selected Executive Committee and presenting the same before the General Assembly meeting following his selection;
e. Presenting before the Executive Committee a quarterly report on the status of the Organization's financial affairs, including anonymous donations and total donations received by the Organization.
The President in consultation with Executive Committee shall appoint a Coordinator for various Functional Committees for a one-year term. They shall be eligible for reappointment without any term limitations.
1. The Executive Committee shall hold regular meetings and shall maintain proper minutes of all meetings. The President may call an emergency meeting on a short notice and the members shall be informed accordingly.
2. All decisions of Executive Committee shall be arrived at by a simple majority vote. Every member will have one vote and in case of a tie, the President shall have an extra vote. In case the President is not present, the Secretary shall have an extra vote.
1. The quorum for the Executive Committee shall require presence of at least 50 percent of total Board members.
If a meeting has to be postponed due to a lack of quorum, there shall be no quorum requirement for the following meeting to discuss the same agenda provided at least one (1) week notice has been given to the members for this meeting.
A member of the Executive Committee shall cease to be its member for any of the following reasons:
1. Fails to attend three (3) consecutive meetings of the Executive Committee without a genuine reason of absence acceptable to the Executive Committee.
2. A written motion of no confidence is presented against an elected member by the president and passed by a three-fourth (3/4) majority of its members,
3. Removal from office by the General Assembly.
Any vacancy in the Executive Committee caused by death, resignation, disability, or termination of membership including officers shall be filled by the Executive Committee. The person so Elected shall serve for the remaining duration of the term.
No member of the Executive Committee, or Coordinators of Functional Committees of the Organization shall be paid remuneration, compensation, or wages for their time, effort and/or services to the Organization.
The outgoing office holder shall hand over all files, documents, and any property of the Organization at his disposal to the incoming office holder within fifteen days of assuming office.
1. The source of finance for the Organization shall be:
A. Regular monthly/quarterly/yearly contributions of members as suggested by the Executive Committee.
B. Voluntary contributions from individuals and organizations.
C. Fund Raising Committee's arranged activities.
D. Endowment fund or other means.
2. All expenditure of the Organization shall be budgeted yearly and approved by the Executive Committee. Any shortfall or excess must be reported to the Executive Committee for decision,
3. The cash assets of the Organization shall be maintained in a Bank checking account.
4. All checks shall have to be signed by the Treasurer and President, In case of unavailability of either, the Secretary can cosign the check with either the President or the Treasurer.
5. The Executive Committee approval shall be required for issuance of checks over a limit set by BOT or BOD.
6. The fiscal year of the Organization shall be from January 1st to December 31st.
When deemed necessary by the Board, the accounts of the Organization shall be audited every year by an independent and certified public accountant as appointed by the Executive Committee. Certified balance sheets and related financial statements shall be presented to the Members in the annual meeting. The record of all financial transactions and balance sheet of previous year shall be made available for any member's scrutiny on request. Demand of inspection shall be made in writing to the President of the Executive Committee.
The Executive Committee may, by a majority vote, sanction the creation of any subsidiary association or Organization, which may be organized for any purpose consistent with the objectives of the Organization. All such organizations shall have legal existence upon approval by the Executive Committee. They shall maintain financial and functional records in the manner prescribed by the Executive Committee.
The Board of Trustees can hire and terminate any staff needed for the Organization.
Elections shall be held during the month of December, in order to elect the Executive Committee for the following fiscal year, beginning January.
The elections shall be conducted by an Elections Commission comprised of three members nominated by Board of Trustees (BOT).
The Board of Trustees shall announce the exact time of elections at least two weeks before the election.
The Election Commission will propose a panel for the incoming Executive Committee to the General Members meeting. The general members by a majority vote may decide to vote on the proposal.
The newly elected Executive Committee shall assume the charge of the Organization on the first of January for Two years.
This By-laws may be amended at the annual Board of Trustees meeting of the Organization or at any meeting duly called for this purpose. The notice for such a meeting shall be mailed to the BOT members or posted in a visible place in the Organization at least two weeks before the meeting. The notice shall describe the amendment in the exact language. A meeting called for the amendments to the By-laws must have at least 75% of the members present. The 75% quorum requirement will not be waived if the meeting is postponed due to lack of quorum.
A two-third (2/3) vote of the members of the Board of Trustees (BOT) present shall be necessary to approve any amendment of the By-laws.
In case of an ambiguity regarding the interpretation of any provisions of this by-laws or possible conflict between two or more provisions of this by-laws, the Board of Trustees (BOT) shall clarify the ambiguity and resolve the conflict.
The By-Laws Committee shall be established as and when needed by the Board of Trustees and shall comprise of at least three members.
A majority of three?fourths (3/4) of all the members of the Board of Trustees and Executive Committee of the Organization on the record on any given day can decree the dissolution of the Organization for a reason and a cause. The decree must be approved by a three?quarters (3/4) majority of the combined Board of Trustees and Executive Committee meeting specifically called for such purpose. A meeting called for the dissolution must have at least 50% of the members present. The 50% quorum requirement will not be waived if the meeting is postponed due to lack of quorum. Failure of approval by the combined meeting automatically removes all members of the Executive Committee and a new election will be called.
Section 2: Disbursement of Organization Assets: Upon dissolution of the Organization, all the proceeds, after payment of all outstanding debts, shall be donated to a bona-fide, nonprofit, religious and charitable organization registered under Section 501 (c) (3) of the Internal Revenue Code. Laws of State of New York will get precedence in disbursing assets.
The Board of Trustees shall be responsible for carrying out the dissolution process in a manner satisfactory with state and federal authorities.
This by-laws was placed on a dully called Board of Trustees meeting on ___________________ and passed unanimously.